Many organizations worldwide have been using single sign-on or SSO authentication for many years. However, the thing with SSO is that its importance is underappreciated and overlooked quite often. These days, many enterprises are moving on to Cloud and maximizing the services they are getting from third-party providers. This is why it is essential to maintain seamless access to multiple applications on every device and to ensure that your business provides a positive customer experience. So, read on to learn what SSO is and how beneficial this incredible technology can be.

What is SSO, and how does it work? 

SSO authentication can be described as a process whereby users can securely access multiple related systems or applications using just a single set of credentials. Ideally, once an SSO has been set up, customers and employees can sign on just once and gain access to all the authorized applications, data, and websites from an organization or a connected group of the same. SSO works on the premise of a relationship of trust between the IdP (identity provider) and SP (service provider).

In this context, the IdP is the party that holds the identity information and can authenticate the user. Over here, SP is the application the user is looking to access. Instead of sending sensitive passwords back and forth on the web, the IdP provides an assertion to authenticate a user for the SP, often done through identity standards such as SAML (Security Assertion Markup Language). It also follows a definite process in the case of users who are not already authenticated.  

What is the aim of SSO?

The main aim of SSO authentication is to provide users with the ability to log in to individual applications and other such resources within a trusted group by using just one set of credentials. This makes it much more convenient for the user, who does not have to sign in every time they log on to a resource or application. It also makes things much tighter in terms of security for the users since you have a lesser chance that a password will be lost, reused, or stolen. 

What are the benefits of SSO?

It is unlikely that your employees and customers would prefer remembering various login credentials for different applications. This is where SSO could prove to be beneficial for you. Following are the benefits that you can expect by using SSO authentication in your organization:

  • It increases productivity
  • It improves security 
  • It brings down the IT (information technology) costs 
  • It provides your employees with greater job satisfaction
  • It improves the experience of customers
  • It increases adoption rates
  • It helps tighten B2B (business-to-business) collaboration 
  • It helps maintain regulatory compliance  

How does SSO empower your employees and customers?

With every day that passes, the tech world is throwing up surprises for us in the form of more applications and systems that we can use in our daily lives. SSO authentication can be called a prominent example of such innovation. When you have a lot of applications, it becomes tough to memorize the complex passwords you may have set up for the same. It can become a security risk as well! However, if you implement SSO, you can easily provide your employees and customers with the ability to access various applications and services.

What is an example of SSO?

If you are looking for an exceptional example of SSO authentication, you can look at the suite of applications from Google. Once you sign on to Gmail, you can automatically gain access to various other services from Google, such as YouTube, Google Photos, and Google Drive.  

Disadvantages of authentication sans SSO

If you do not have SSO authentication in your organization, an immediate impact would be the need for every user to maintain numerous passwords for the various applications they access from time to time. Since the passwords tend to be complex, users might maintain their login information in locations where the security is compromised. They may only choose simple passwords that can be easily guessed or use the same password across applications. All these practices would leave them vulnerable to threats such as password theft and cyber-attacks.   

Does SSO make things more secure?

The most prominent targets of cybercriminals are passwords and usernames. So, each time you create a new password to log on to a new application, you give hackers yet another opportunity to compromise the system. Reducing logins to a single set of credentials would make your organization a lot safer than it otherwise would have been, and this is where SSO authentication can play such a crucial role. When you use such technology, your users would have to log in just once every day and use only a single set of credentials, thus lowering the attack vectors that cybercriminals could target.

Does SSO have encryption?

Normally, in an SSO authentication flow, the IdP and the SPs pass the assertions between them, which tend to be encrypted. On top of that, every IdP usually checks a user’s credentials against the identity data that it has in an encrypted format – such data is stored in the most highly secure dictionaries.   


You may be wondering if your SSO authentication system needs any further strengthening or not. Well, these systems normally feature the most vigorous protection. However, it is still important to keep strengthening such a system by filling security gaps. You could take certain steps, such as changing your passwords frequently and enforcing the strictest password policies. Try integrating a secure and robust login management solution and the SSO system you already use in your organization. Always make the most of the latest standard authentication protocols. Try to use multi-factor authentication. 

Multi-factor authentication, or MFA can be an important part of the cyber-security of your organization. If you do not have it in your organization, hackers can even infiltrate your shared internal drives and ask for millions of dollars in exchange for the files on those drives. So, we hope that now you understand how important an authenticator app can be for your business. MFA is defined as a system of access control that needs at least two methods of authentication from separate categories to verify the identity of a user at the time of log-in. It is an important component if you want to build a secure network.

The Benefits Of MFA 

Having an authenticator app ensures you have a greater degree of security while dealing with third parties. Are you a large corporation? In that case, there is a high chance that third parties would be accessing your systems for various business-related reasons. Depending on how big you are as an organization, the number of entities going out of and coming into your systems could be hundreds or thousands. It is not easy to monitor such huge numbers without a proper system.

If you can add another form of authentication, such as an authenticator app or a physical or biometric form of authentication, it helps you create a layered defense. 

It Provides You With Better Control Over Who Accesses Your Files

One of the biggest issues of having passwords in such a context is that they can be duplicated or passed around. However, having an authenticator app is always better in these cases as it helps you define who enjoys access to your systems and who does not. This means getting access to confidential and sensitive data. A report done in 2021 by Ponemon stated that 51% of the surveyed correspondents were not assessing the privacy and security practices of third parties before permitting them to access confidential and sensitive information.

On top of this, around 65% of the correspondents in the survey did not identify the third parties who had permission to access the most critical information and data in their organization. This is where MFA can prove to be so useful for you as not only does it limit access, but it also makes sure that only authorized entities can access such data. They are the only ones who are on the list of entities who have been granted access in this case.   

It Offers You A Wide Range Of Choices For Meeting Your Security Requirements 

MFA such as an authenticator app comprises of three basic credentials – what the user knows, what the user has, and who the user is. In other words, an authenticator app relies on a password, a security token, and a biometric authentication device. In the case of MFA at least two have to be employed for the system to work. However, it is you who gets to decide which ones of these are used and the extent of access that you would like to grant to third parties. You can adjust this as per your security and logistical requirements.

It Helps You Meet Regulatory Requirements 

HIPAA (Health Insurance Portability and Accountability Act) makes it mandatory for access to ePHI (electronic protected health information) to be provided only to authorized personnel. You have to implement technical safeguards such as using an authenticator app to make sure unauthorized access can be prevented. Various government institutions also need to follow the CJIS (Criminal Justice Information Services) Security Policy where government cyber-security is needed to implement MFA.

It Reduces Password Risks 

Yet another major issue with passwords is that they can be guessed or cracked. The number of accounts using duplicate passwords is over 65%. This means that if a cybercriminal finds the password to the email account of your employee there is a 65% chance that they would also uncover sensitive and secure information regarding your company that is supposed to lie deeper in the network. A good way to prevent this is to use complex and unique passwords. The better way to stop this from happening in your organization is to use an authenticator app.  With an Authenticator app, even if a password is compromised, a hacker still faces barriers to accessing your sensitive data.


An authenticator app safeguards your sensitive data by offering protection even if your password is compromised by a bad actor. Such technology keeps your systems and data secure by placing roadblocks to keep out unauthorized users. Hackers may have a password or some other component that makes up MFA, but it is rare for them to have all of them. On top of this, MFA happens to be compatible with SSO (single sign-on) technology. This is why it is also a great solution for companies whose user bases are always growing.  

Passwords have become an integral part of our lives in this day and age. They protect so many important aspects of your life such as your money, work, and correspondence. Your very identity is dependent on these as well. This also means that password management has become an important part of our lives too. Normally, the best passwords have features such as long strings of letters, symbols, and numbers that are unique and not at all connected. However, in most cases the passwords used by people are weak. Either that or they reuse the same password time and again.       

Things To Look For While Choosing A Password Manager

At the most basic level, password managers can be called software systems that manage and store login information such as passwords. In most browsers, all you get is the most basic password management. They can remember your password only till the next time that you log in over there. You can be sure that they do not have the kind of features and level of security that you would get from a dedicated software system in this context. In the more sophisticated members of this fraternity, you would get encryption used by the military to make sure that your details are secure. 

They would lock your passwords in digital vaults that cannot be accessed without a master password or a master key.  

Security Must Be The First Of Your Concerns  

The first consideration that you must think of in this case is safety. These password management systems store your passwords in a couple of places – either the Cloud-based server of the service provider in question or in a vault that has been created in your device. The Cloud-based option is a lot more popular in this case and this is because in these you can access the vault from any device. This means that it would remain secure even if your computer stops working or if you lose it. 

However, some people are not as comfortable with the idea of storing their passwords on the Cloud. 

Looking For Updated Security Measures And Strong Encryption 

These are definitely important factors to look out for when you are trying to get the best password management system out there. In fact, the program needs to be the strongest advocate of extra layers of security. The most prominent examples of such security would be biometrics such as facial and fingerprint recognition technology and two-factor authentication. Most programs are automatically capable of creating strong passwords for every platform that they interact with.    

Ensure Its Compatibility With All Software And Hardware Being Used By You 

You would obviously be using your smart devices such as tablets and phones to store your personal details. The same can also be said of the laptops and desktops that you use. So, you need to make sure that the password management system that you are using gels well with these. Make sure that it works on all operating systems such as Mac, Android, and Windows. In fact, it must be able to work on Linux as well and it must also have an extension for your favorite browser.

Do you use multiple devices? In that case, check the syncing capabilities of the password management system that you have chosen. You can access a Cloud-based vault from any device and a lot of desktop-based programs would let you set up vaults on many devices at the same time. These vaults would be synced when you log on to the web. 

It Must Offer Extra Features And It Must Be Easy To Use 

Always check product reviews of the password management system done by the company selling it as well as the people who have used the same. Doing so would help you find out how user-friendly its interface is. The system in question must be using an easy language and browser extensions must work automatically over there as well. Biometric logins can be rather convenient tools for using such systems on your mobile devices. These days, a lot of these programs include extra features to provide you with additional security.

Some of them flag weak and duplicate passwords thus making you change them. In some other cases, you have to follow a regular schedule for changing these passwords. Some password management systems provide you with security suggestions while you are browsing. In case you have programs where you have to share access with others such as a joint bank account you might have to be willing to create a facility for sharing your password with the other stakeholders in these cases. A lot of these programs also help you store important documents online with all the safety in the world. 

The Important Consideration Of Price 

This may be the last factor to think of while selecting a password management system but it is a galaxy away from being the least. Your digital safety is priceless but that does not mean that you do not have any financial constraints. You do have such systems that can be used without paying any money though. However, the paid systems are obviously better in terms of the features that they offer and the levels of security that they provide you with. In the USA (United States of America) these systems can cost you anywhere between 10 and 60 dollars a year for each person.   


There are several reasons why you need a password management system. The first of these is that they remember your passwords. As we have said already, in most cases people either use the same password or use weak passwords because it is easy to remember them. However, you can trust these systems to remember all of it for you, and this is something that helps you choose the strongest passwords that offer you the highest level of safety in these cases.